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Staffing Coordinator (f/m/x)

Join us in Berlin!

As a staffing coordinator, you ensure that our projects are staffed with the most skilled people in tech, design and business you are likely to find. You are responsible for placing people on our projects, answering staffing requests, and providing transparency on our current staffing progress, staffing decisions and unsuccessful attempts at staffing. Further, you create visibility for upcoming opportunities as well as our existing skill-set and people’s availability. In your role, you work closely with our project managers (for concrete staffing needs), engagement leads (for longer-term potential needs), business development managers (for proposal and pitch staffing needs) and operations (for capacity/profitability transparency).

Your responsibilities:

  • Receiving incoming staffing requests, ensuring their quality and completeness.

  • Creating a longlist/shortlist of suitable candidates and establishing initial contact.

  • Connecting staffing requesters to candidates, tracking conversations and outcomes.

  • Connecting people with availability (i.e. people “on the beach”) to relevant opportunities.

  • Balancing client preferences, candidate growth and individual situation with futurice business priorities.

  • Creating transparency on staffing decisions in progress and staffing decisions made.

  • Learning about project contexts, people profiles and suitable team combinations to continuously improve the quality and impact of our staffing process for all stakeholders.

  • Collaborating with competence experts/leads to incorporate tactic/strategic constraints, as well as resolve staffing conflicts.

  • Collaborating with Operations to provide transparency regarding capacities and profitability, and to identify the impact on top and bottom line.

  • Collaborating with HC to initiate staffing for new joiners.

Here are some practical things that would definitely help in this job

  • Previous experience in a Staffing Coordinator or similar role.

  • Understanding of staffing best practices, with the people at the centre.

  • Experience in designing and evaluating organisational processes.

  • A problem-solving mind and a strong ability to engage and enable others.

  • Excellent communication and interpersonal skills.

Why us?

We are proud of our lean, flat organization and distinctive organizational culture – one that has been selected as the best place to work in Europe twice. Besides our people and our culture that has been awarded internationally, we have even more multiple benefits for you

  • Flexible working hours

    some are night owls, other early birds! No one is equally productive 9 to 5 and we are fine with it!

  • Load your batteries

    you will have 30 paid vacation days!

  • We consider individual needs

    Choose the way you work best by selecting your own devices and tools.

  • Personal IT budget

    which allows you to regularly update your work equipment

  • Ultimate learning platform

    continuous learning is one of our core values, therefore you will be offered various learning opportunities in your daily work as well as internal learning events, training and meet-ups to share and enlarge your knowledge

  • Company pension scheme

    you have the possibility to participate in a direct insurance company pension plan

  • Sports benefit

    We want our FutuEmployees to stay fit and healthy! Therefore Futurice sponsors your personal membership at Urban sports with a certain amount of the monthly costs.

  • Remote work

    You can work from anywhere for up to four weeks each year.

  • Social responsibility program

    where you can give back to the community and receive sponsorship from Futurice for doing open-source projects in your free time.

  • Agile working environment

    short decision paths and low hierarchies

  • Regular feedback culture & retrospectives

    we support you, to become a better version of yourself!

And last but not least - our Futurice specialities!

  • FutuHike

    work in another office for a week

  • FutuLabs

    access to 3D printers, VR & AR gear and other cool emerging tech stuff

  • FutuBuddy

    as a new joiner you will get supported by an assigned colleague to guide you through your onboarding process and first weeks at Futurice!

Next steps

We would love to hear from you! Please share a few lines about yourself and your up-to-date CV using the form below.

Come as you are

As an ultimate learning platform that empowers people to become a better version of themselves, we believe that diversity and inclusion are important to our company's success. We seek to recruit, develop and retain the most talented people from a diverse pool of candidates. We welcome applications from everyone, regardless of their race, religion, national origin, sexual orientation, gender identity, age, medical condition, or other non-merit factors - we care for each other!

Want to know more about this?


Katharina Schütte, Talent Acquisition Manager, Berlin


We’re Futurice

We are a team of 550 professionals with more than 40 nationalities in 7 offices. We’re experts in strategy, design, and engineering, and we combine these capabilities to transform organisations at every level. We think by making, and make by thinking, solving business problems by getting our hands dirty. We help forward-thinking organisations embrace change, and take control of their futures. Our strong culture is built on our core values: Care, Trust, Transparency and Continuous Improvement.

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